External E-mail Notice Microsoft 365
There are a few reasons why you might want to add a notice,
when receiving an e-mail.
Consider a clever phishing e-mail that pretends to be your boss or maybe your accountant looking to transfer funds?
It could easily happen, we even wrote a book on this exact scenario.
So how can we add an external notice to Microsoft 365?
The best way would be to either speak with your IT Department / IT Provider
or follow the steps below:
Login to the Microsoft 365 Admin Portal
Open your Web browser and go to https://office.com and select Sign-In
Select Admin
Select the nine dots from the top left and choose Admin.
Go to Exchange
Select Show All and then select Exchange from the left-hand pane.
Mailflow – Rules
Select Mailflow and go to Rules.
Create a rule
Select the + sign to select a new rule and give it a name.
Under Apply this rule if choose the sender is located – Outside the organisation.
And then select the recipient is located – Inside the organisation.
Prepend the message
Choose the option Prepend the subject of the message with – Type in a choice.
I chose an easy identifier which is [External] and this will appear at the beginning of every subject line.
Once completed select ‘Save’ and then this will then automatically happen.
If you would like to discuss Microsoft 365 or other rule possibilities,
call us on 01423 438953 or get in touch via our form.
